In one form or another, I do words for a living. I spend part of my time writing words (as I am doing right now). I also spend part of my time writing complex sets of words (known as 'computer programs') to manage other complex sets of words (known as 'enterprise content').



On an almost daily basis I must address the question of how best to organize content so that it can be managed effectively. On an almost daily basis I find myself oscillating between two distinct-yet-closely related worlds...



On one hand there is the classic word processor world. These things generally provide cozy, self-contained mechanisms for managing words, tables, graphics up to about, say, 500 pages of stuff. Once the document size goes beyond that, things become more complicated. The good news is that most enterprise content can sensibly be managed in units of 500 pages or less. There seems to be two main reasons for this rule-of-thumb limit. First, if you are going to print something to paper you must worry about how to bind it. The thicker the book, the more complex that gets. Second, word processors tend to work by loading the entire document into memory and therefore the memory size of your computer dictates what constitutes a comfortable document size.



On the other hand, there is the less cozy but utterly compelling world of the web and web-oriented editing tools. Web editing tools have a completely different feel to them. A completely different comfort zone. Web pages get unwieldy well south of 500 pages, there is no self-contained environment for managing images along with words. Typographically speaking, they are rather limited compared to modern word processors...



Yet few would argue that the fundamentals of caring and feeding of content are present in both worlds. Why oh why is there such a dichotomy in the tools used? Why - in this day and age - do we have to 'convert' content to Web format? Why - in this day and age - do we have so many problems producing decent printed pages from web browsers?



In more technical language, why do we have XML-based markup languages like ODF and OOXML for managing words when we also have XML/SGML-based markup languages like XHTML/HTML for managing words? Does it make any sense to have two competing approaches? Are these approaches converging technologically or diverging?



Opinions differ of course. My take is that convergence is inevitable. I also have a suggestion for a key piece of the jigsaw puzzle that is currently missing. If it existed, convergence would - in my opinion - proceed faster than it currently is.



The missing piece is that the Web has no concept of a 'collection of small documents that can be edited/browsed/searched as a unit'. What is a 450 page user manual really? It is a collection of smaller documents that have been hooked together into a hierarchical and sequential ordering to create a full work. How do we know this? Because the table of contents makes the internal boundaries/structure

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