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I suggest you start doing it right away, spreadsheets are not efficient when it comes to project management and I think anyone can alter the data if it doesn’t have that much security. Sharing what we use in our company, Basecamp and Time Doctor are two best software that we used for almost 3 years now. Basecamp keeps all our projects, data and people in one place while Time Doctor serves as our time tracking tool to monitor all our employees around the world. It’s more efficient and reliable at all times.