How do you decide whether to allow employees that "BYOD" to use Dropbox and other cloud storage services?

pcaulfield

We have a limited BYOD (Bring You Own Device) policy, and are just dipping our toes in the water at this point. One thing a friend who works in a larger company's IT department suggest that we implement immediately is to block cloud storage software services such as Dropbox as a step to prevent data loss. Is this standard procedure for business that allow BYOD, and is it really necessary?

Answer this Question

Answers

3 total
hughye
Vote Up (14)

 

Easy.  I don't allow it.  Services such as Dropbox make it very simple for employees to install sync client software, save files in Dropbox and access the file from various devices, including smartphones and tablets.  The problem, should you care about data loss AT ALL, is that a third party now has a copy of your data.  If you are wondering about why I yelled "at all", think back to June, when Dropbox had a issue that allowed access to files WITHOUT PASSWORDS (sorry to yell again, but it is an important point).  Just prior to that issue, there was an FTC complaint about data security at Dropbox ( http://www.wired.com/threatlevel/2011/05/dropbox-ftc/ ).

 

I'm only using Dropbox as an example because it was mentioned in the original post.  The same concerns exists for me no matter who is the provider.  The only truly safe option is to block cloud storage services if you are concerned about data loss.  This may not be necessary with all companies, because let's face it, not all data is created equal.  You will have to weigh the benefit/risk to determine what is right for your specific business.   

 

jimlynch
Vote Up (12)

I agree with Hughye. It seems to me that the best policy is to not allow it right from the start. Once you do allow it then it becomes harder because you are "taking away" something from the employee that they are used to having. But if the integrity of your data means anything important, I don't see how you can let these services be used by employees.

I think you are asking for trouble if you do and it might come back to bite you eventually.

Vote Up (4)

Cloud storage services are very secure to use in BYOD environment. Over the air services offered by MDM solutions help the employees to safely access the corporate data. DropBox and cloud based services like MDM solutions are thus the best choices that are totally safe and easy to manage.

Ask a question

Join Now or Sign In to ask a question.
SAP reported a strong growth in cloud revenue and fast adoption of its HANA platform in the first quarter, while its software revenue dipped from the same quarter in the previous year.
The amount of electronic information (e.g., documents, images, emails, videos) organizations produce is staggering. Storing all your digital data in your data center can be expensive. That's why cloud storage -- which often comes at a fraction of the cost of storing the information on-premises -- has become increasingly popular.
Big data analytics are driving rapid growth for public cloud computing vendors with revenues for the top 50 public cloud providers shooting up 47% in the fourth quarter last year to $6.2 billion, according to Technology Business Research Inc.
Oracle has issued a comprehensive list of its software that may or may not be affected by the OpenSSL (secure sockets layer) vulnerability known as Heartbleed, while warning that no fixes are yet available for some likely affected products.
According to a new dataset, the big names in technology lag well behind actors, politicians and athletes in terms of global cultural significance
Five weeks after announcing a lower-cost subscription to Office, Microsoft today started selling Office 365 Personal to consumers.
Big data analytics are driving rapid growth for public cloud computing vendors with revenues for the top 50 public cloud providers shooting up 47% in the fourth quarter last year to $6.2 billion, according to Technology Business Review Inc.
Google has expanded its Cloud Platform to include locally hosted computing capacity, storage and data bases for the Asia-Pacific region.
The space agency has published a catalog of its software being made available to the public, and it includes code for things other than flying a rocket to the moon
Box has patched the Heartbleed security hole on its servers and has advised its customers to change their passwords.