How do you print from Office Web Apps?

ttopp

When I try to print from OWA, I have to convert the document into a PDF, then save the file, then open the file (grrrr), then chose software to read the PDF, and only then I can print it. What am I doing wrong here? Is this really the way OWA works or is Microsoft just messing with me? Is there an easier way to print documents from Office Web Apps?

Topic: Software
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jimlynch
Vote Up (23)

See this article:

Print a document in Office Web Apps
http://office.microsoft.com/en-us/web-apps-help/print-a-document-in-offi...

"To get a printout that preserves the layout and formatting of your document, use the Office Web Apps printing feature--not your web browser’s Print command.

In the Word, Excel, and PowerPoint web apps, look for Print on the File tab. In OneNote Web App, use your browser’s Print command, or open the notebook in OneNote to print it. If you don’t see a Print command in the Excel or PowerPoint web app, you’re probably looking at the document in SharePoint, in which case you might get the best results by opening the document in Excel or PowerPoint to print it."

riffin
Vote Up (21)

OWA is pretty weak when it comes to printing. You can either continue to do it the way you have been, or just open them in MS Office and print from there. I would go with option 2. I don't know why Microsoft doesn't spend some time and effort to improve this.

Christopher Nerney
Vote Up (20)

Here are the instructions from Microsoft. All I can say is check them over carefully to make sure you're not missing something...

 

"To get a printout that preserves the layout and formatting of your document, use the Office Web Apps printing feature--not your web browser’s Print command.

 

"In the Word, Excel, and PowerPoint web apps, look for Print on the File tab. In OneNote Web App, use your browser’s Print command, or open the notebook in OneNote to print it. If you don’t see a Print command in the Excel or PowerPoint web app, you’re probably looking at the document in SharePoint, in which case you might get the best results by opening the document in Excel or PowerPoint to print it."

jimlynch
Vote Up (20)

See this article:

Print a document in Office Web Apps
http://office.microsoft.com/en-us/web-apps-help/print-a-document-in-offi...

"To get a printout that preserves the layout and formatting of your document, use the Office Web Apps printing feature--not your web browser’s Print command.

In the Word, Excel, and PowerPoint web apps, look for Print on the File tab. In OneNote Web App, use your browser’s Print command, or open the notebook in OneNote to print it. If you don’t see a Print command in the Excel or PowerPoint web app, you’re probably looking at the document in SharePoint, in which case you might get the best results by opening the document in Excel or PowerPoint to print it."

Steve Zrike
Vote Up (11)

Print a document in Office Web Apps

To get a printout that preserves the layout and formatting of your document, use the Office Web Apps printing feature--not your web browser’s Print command.

In the Word, Excel, and PowerPoint web apps, look for Print on the File tab. In OneNote Web App, use your browser’s Print command, or open the notebook in OneNote to print it. If you don’t see a Print command in the Excel or PowerPoint web app, you’re probably looking at the document in SharePoint, in which case you might get the best results by opening the document in Excel or PowerPoint to print it.

Word Web App

Go to the File tab in Word Web App, and click Print.Print command

If you don’t see a Print command, try switching to Reading View (on the View tab, click Reading View).

PowerPoint Web App

Go to the File tab in PowerPoint Web App, and click Print.Print command

Excel Web App

  1. If you want to print a range of cells, select the cells (otherwise the whole spreadsheet will print).
  2. On the File tab, click Print.
  3. If popups are blocked, unblock them, at least for now. Then repeat steps 1 and 2.
  4. Click Print. (If you selected a range of cells, but you want the whole worksheet after all, switch to Entire Sheet before you hit Print).

OneNote Web App

OneNote Web App doesn’t have a Print command. Instead, use Print Preview in your web browser to see if you need to scroll to a part of the notebook, or switch page orientation from Portrait to Landscape.

 Tip    To eliminate the web app’s ribbon commands from the printout, click Pop-Out in the top right corner of the web app window.Pop-Out command Then use your browser’s keyboard shortcut (such as Ctrl+P) to print the OneNote page.

If you don’t see a Print command in Excel or PowerPoint Web App

If you’re using Excel Web App or PowerPoint Web App in a SharePoint library, use your web browser’s Print command. Start with Print Preview to see if you need to scroll to part of the document, or switch page orientation from Portrait to Landscape.

 Tip    To eliminate the web app’s ribbon commands from the printout, click Pop-Out in the top right corner of the web app window.Pop-Out command

Then use your browser’s keyboard shortcut (such as CTRL+P) to print.

Your browser can print only one PowerPoint slide at a time, so if you want to print more than one slide, move to the next slide in PowerPoint Web App, and then print it.

If the browser preview doesn’t show you what you want, click Open in Excel or Open in PowerPoint, and print in the desktop app.

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