10 Microsoft Word style secrets

Harness the power of styles to format and edit your Word documents quickly.

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9. Set Special Features for Code Text

If you create documents that include special textcomputer code, for exampleyou might not want Word to check the spelling on that text. You can create a style that you can then apply to such text to prevent the spelling checker from scanning it. First, select some text that looks the way you want the code to be formatted. Click the Home tab, and on the Styles Gallery drop-down menu, choose Save Selection as a New Quick Style. Type a name for this style, such as ComputerCode, and click Modify. Next, click the Format button, select Language, enable the Do not check spelling or grammar checkbox, and click OK.

If you wish, select the New documents based on this template option to make this style available for all future documents you create with this template, and click OK.

10. View Styles in the Style Pane

If youre interested in (or confused about) using styles in your document, and if you want to see where styles have been applied, check the Style pane. Click File > Options > Advanced, locate Display Options, set the 'Style area pane width in both Draft and Outline views' value to 1.5 inches, and click OK.

To see the Style pane, click the View tab and select either Draft or Outline. The Style pane will appear on the left side of the screen, listing the name of the style in use for each paragraph. You can easily adjust the width of the Style pane by dragging its divider. Since the Style pane appears only in Draft and Outline views, it will disappear if you switch back to Print Layout view.

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This story, "10 Microsoft Word style secrets" was originally published by PCWorld.

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