5 IT essentials: A recession-proof priority list

By Amy Bennett, ITworld |  IT Management/Strategy, IT spending, recession 6 comments

Seven out of 10 CIOs interviewed by Robert Half Technology said their companies will invest in information technology initiatives in the next 12 months, with security topping the list of budget priorities. Virtualization, data center efficiency, VoIP, and SaaS rounded out the top 5.

But ask an IT manager what 5 things their IT departments must do -- no matter how bad the economy gets -- and a somewhat different picture emerges. Sure, security still sits at the top of the priority list, but innovation, aligning IT with business, and training are top-of-mind for some.

[ See also: Five CIOs talk about managing IT costs in a weakened economy and Report: Security Tops IT Budget Priorities ]

Amidst all the talk about managing costs, doing more with less, layoffs, and cutbacks, IT managers find themselves paring things down to the essentials. Here, IT managers share the things their departments can't do without. (And IT professionals share the things they'd be happy to stop doing ... now!)

[ What are your 5 must-dos? Share them in the comments. ]

Things IT pros would happily do without

- Meeting for meetings sake
- Inflexible methodologies
- Pet projects
- Having multiple #1 priorities
- Overextending your resources
Doug Shank, HFA

- Shuffling licenses around instead of buying enough
- Buying cheap printers
- Downgrading from Vista to XP. I just want XP!
- Dealing with spyware
- Tedious data backup routines
Andre Preoteasa, Castle Brands

- Office politics
- Doing anything with phones and/or security cameras
- Dealing with level 1 techs on support lines
- Dealing with dead hard drives
- Finding someplace to take old junk
Christopher Owens, Spiceworks community

- Writing 5 year network rollout / IT strategy plans. These are generally shots in the dark as it is, but more so today. Cut out the extreme long term plan and focus on executing rapid market response iterations
James J. DeLuccia IV, Intellection Strategies, Inc.

>>> More >>>

Security is job 1
For MEDEX, provider of global travel medical and security evacuation and assistance, risk mitigation is mission critical, not only because it's what they do for over 20 million travelers each year but for the security and privacy of the customer data they maintain. And it's why security and disaster recovery are top priorities for Eddie Jenkins, MEDEX's Director of IT. "We urge our international clients to be 'prepared for the unexpected,' and we have to be prepared as well," says Jenkins.

Disaster preparedness is also key for CableOrganizer.com, an e-commerce company headquartered in Fort Lauderdale, Florida, where the hurricane season begins in June and lasts until November. "We have to be ready, which is why we've created a disaster recovery plan, and were more than willing to spend money on it," says Nicolas Dubus, CableOrganizer's IT Director.

Bill Bolt, VP of IT for the Phoenix Suns puts an even finer point on it: "The ability to recover through redundancy and backup procedures is everything."

By phone or by Web
Telecommunications tops Scott Whitney's must-have list. "A 24x7 dial tone is paramount to us," says Whitney, IT manager at Journyx, a provider of Web-based time tracking, project accounting and resource management solutions. "Calling prospects and providing support to customers happens 99% over the phone."

Coming in a close second on Whitney's list is Internet bandwidth: "Even in a recession, for a tech company to be bottle-necked in their office causes enormous headaches for the entire team," says Whitney. Bill Bolt picks up this thread, adding "Today a company can't do without e-mail, calendar and contact loss of service."

For Andre Preoteasa, Director of IT at Castle Brands, the communications must-have can be summed up in one word: BlackBerry.

6 comments

    Anonymous 2 years ago
    1. Stop buying equipment! With the power of Cloud computing and the availability of Software-as-a-Service offerings, it doesn't make sense to keep throwing money away on hardware that will only be obsolete in a few years. 2. Stop using people to perform tasks that can be automated! Too many IT departments are afraid to automate routine tasks. They believe this will eliminate the justification for their jobs. While this might be true in some places, chances are most IT departments are far too overworked. Stop using workers to run defrags, diagnostic scans, inventories and so forth. Use a service like MyPCBodyguard.com to handle the basic automation freeing the IT workers to focus on process improvements. 3. Stop losing business wisdom! Institutional knowledge is the most undervalued business asset. Institutional memory is the collective knowledge, facts, ideas, experiences and know-how of a group of people. Protect your business, reduce training time, enable employee cross-training, eliminate repetitive questions and build stronger business teams. The easiest way is to harness the power of a simple business social network, which you can get for free at Ning.com or a free wiki site. Simply require your employees to describe how they do all their jobs and any other institutional knowledge they have accumulated. 4. Stop curing symptoms! The majority of the time, most IT workers only solve the symptoms of a problem. Because most IT workers are focused solely on equipment and software, they aren't paying attention to the business processes that are likely at the heart of the problem. This method only guarantees that the problem will resurface with different symptoms. Focus on identifying root problems and fixing them instead of curing the symptoms. 5. Stop playing by the old rules! Whether we like it or not, the rules of the game have changed. Technology has leveled the playing field. Coupled with the economic crisis, small businesses have the opportunity to carve out massive chunks of market share from toppling industry giants. Once again the world is changing, and business has to adjust. Those that can will thrive, those that cannot will die. For more check out http://r2computing.blogspot.com
    Anonymous 2 years ago
    Here are five things Champion Solutions Group's IT Department Can't Do Without (even in a recession) 1 - Hiring employees 2 - Lowering Costs 3- Increaseing productivity 4- Eliminate expensive operational costs 5- Adapting to increased pressure from clients and vendors Due to the financial climate we see businesses putting more pressure on IT to adapt and modify much more then in the past. Budgets are lower and demands are higher then ever on IT. Consequently, CIO are getting more involved and forcing long time vendors away and seeking solutions from those that provide "thought leadership" in lowering costs with a easy to calculate ROI that includes lowering HR costs. At Champion Solutions Group we are doing so well we are actually hiring more personnel, so our customers are affirming that our business model of IT Simplification and increasing productivity is working. We are focusing on several primary areas that have high ROI yield like, managing customers maintenance programs. We are not just virtualization customers IT infrastructure but integrating those virtualization layers together to eliminate expensive operational costs in areas like; Data Back-up and Recovery, Information Life Cycle Management, and Business Continuity. Ours is a simple success model as we are helping customers lower IT infrastructure costs fast, enabling them to spend more and react faster to their business needs at the application layer.
    Anonymous 2 years ago
    I'm Mandy Minor with outsourced IT marketing company J Allan Studios. One of my clients is Spiderhost in Orlando, FL. They provide High-speed Ethernet, managed services, and custom website service.President Dale Frohman says that there are really just two things he cannot live without: backups and security (firewall). In his words: “That’s really it; the rest can be cut to save money but don’t ever cut corners on backups or security.”He recommends that companies don’t upgrade hardware or software unless it’s broken: ”It’s common to upgrade annually, but if what you have now works fine you can save some money by postponing upgrades.”He also says companies can get rid of secondary or backup Internet connections: ”The possibility of being down for a few minutes is preferable to a monthly bill you don’t really need to be paying.”And I'll add that having J Allan Studios as his marketing provider is a must-have. We've recently cut the budget a bit, but marketing is a big priority for Dale and Spiderhost. You can read more about what J Allan Studios does for Spiderhost at http://whirmagazine.texterity.com/whirmagazine/200903/?pg=30Best,Mandy MinorPrincipal, J Allan Studioshttp://www.jallanstudios.com/
    Anonymous 2 years ago
    Here are the top 5 items our IT department will not sacrifice:1, Network security and security in general. Being in the network security business themselves, we know that network security and security in general is paramount and no matter how hard the economic situation might be, this is not an item to save on because the price is too high. Certainly, we are not buying the most expensive solutions, even though they are incredibly great but we also do not make compromises with the quality either.2, Going green. Going green is also an item we can't skip. Green technology saves money and now this benefit is more important than ever. So, if we buy new IT stuff, we definitely go for the green items.3, Compliance. Regulations compliance is another item we can't afford to skip, unless we really want to go out of business (and we don't). So, when there are steps in this direction to be taken, we do them – no way!4, Training. Training is also important and even though our training budget has shrunk, we still try to keep our staff qualified.5, Outsourcing. Outsourcing has been a successful strategy for our company at all times and now, when money issues start to surface, we are happy that outsourcing helps us cut cost with no sacrifice of quality.Here are 5 items our IT department want to skip:* No purchases of new hardware. Though it is not precise to say that we haven't bought a single piece of hardware in the last year, we have definitely cut hardware spendings. For the time being we do not plan to make major hardware purchases.* Capital expenditures. Capital expenditures are another budget item we had to drastically shrink. We had schedules projects but the current economic situation made us have second thoughts and now capital expenditures are on hold.* Software that is nice to have but we can do without it. Similarly to hardware and capital expenditures, some major software expenses had to be cut. Yes, there are many products, for instance accounting, HR, or ERP modules, which are great to have but we'll go for them when the economic outlook is less gloomy.* Standardization. You know that IT people generally hate when they have to deal with bureaucracy and standardization, so if there is an item, we are happy to skip, this is standardization. More or less we skipped all standardization-related activities except those, that are related to regulations compliance. Standardization is put on hold, especially if it requires investment or other resources.* No infrastructure upgrades. We are not exactly happy about this one but since there are more important items we can't skip, we had to significantly reduce the planned network upgrades. Some of the projects in this area are put on hold, while others are canceled.- Kevin Zhou, with Colasoft Network Analyzer Software
    Anonymous 2 years ago
    It's good news to read that some businesses are still investing in IT and their creative approaches in these difficult times are encouraging.
    mburton325
    mburton325 2 years ago in reply to Anonymous
    Can't help but agree with this statement. From the time a person enters this field till retirement most companies will look at IT Professionals as an evil necessary then someone that can actually help he company and their business goals. To see companies that actually look at the IT professional in this light is actually quite refreshing.

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