September 17, 2010, 2:17 PM — Videoconferencing is often the domain of CEOs and CFOs, but Idaho's Department of Fish and Game uses high-definition (HD) videoconferencing to discuss concerns such as wolf management and salmon runs.
The videoconferencing system, from LifeSize, has been in place for three years in seven disperse locations to prevent biologists and other wildlife officials from having to make car trips up to eight hours, or complicated plane rides, to meet in Boise or other locations.
"The videoconferencing quality is exceptional," the department's CIO, Craig Potcher, told Computerworld. "I've not heard people say the system is indispensable, but people do say, 'Hey, it's really cool' and 'Thanks for putting it in; it saves me two days of travel.'"
One statewide videoconference in August involved a discussion about the state's position of re-listing wolves on the endangered species list, Potcher said. It brought together officials, as well as local TV and other press, and prevented travel for up to 20 state workers.
"We collect data on fish, wildlife, plants, habitats and GIS statewide," he explained, "It isn't always productive to bring people in from around the state for a one or two hour meeting... Videoconferencing is very beneficial where sharing of data and videos are needed. Standard audio calls just don't work very well for that purpose."
By contrast, Potcher said that using the videoconferencing system during the aftermath of a recent crisis might not have been desireable. A helicopter crashed in the small town of Kamiah, Idaho, on Aug. 31, killing the pilot and two long-time department biologists who counted salmon spawning.
"The emotions ran very deep and still do...and a videoconference during that time would not have been effective or useful," Potcher said.
The LifeSize system includes room-sized HD video displays in seven locations, as well as about 10 desktop systems. LifeSize beat out Polycom and Tandberg with the original system bid three years ago, costing $40,000 less than the next highest bidder, Potcher said. The initial cost of about $60,000. Support has been "stellar," he added.
He estimated 50 different sessions take place in a given month in the room-sized systems, a number bound to increase as more state agencies and educators line up to use videoconferencing. A "workable" video gateway of some sort is being considered to allow interoperation between different working groups from different organizations who have deployed systems from Tandberg (now part of Cisco ) and Polycom, he said.