Online collaboration on the cheap: 20 free & low-cost tools

From brainstorming apps to full-blown project managers, these inexpensive tools can help your team work together.

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by Logan Kugler, Computerworld - Collaboration is a key component to success in today's business world. Workforces are increasingly dispersed, with remote workers, offshore contractors and global partnerships making the job of coordinating your team's work harder than ever.

Fortunately, a wide range of services has emerged that take advantage of the Internet to tie vastly distributed teams together in ways that were unheard of a decade ago. And, of course, people in the same office can benefit from online collaboration too.

Even better, you don't need a huge IT budget to collaborate online. While enterprise programs like Microsoft SharePoint Server are still standard at large corporations, much of their functionality can be easily duplicated -- and even surpassed -- with online services that support activities like collective editing of documents in real time, brainstorming and long-term project management.

[ See also: The essential project management reading list ]

For small and midsize businesses, or teams with limited budgets, these apps can be deployed cheaply and quickly (some are even free), making them great go-to tools when it just isn't feasible to set up SharePoint or another enterprise app.

Below is a selection of great online applications to help make your team more productive and maybe even more creative. I'll look at some of the common tasks teams perform and discuss some affordable tools to help your team do them better. These aren't the only affordable options out there, but they are widely used, so you know they'll stand up to real-world use.

Brainstorming and mind mapping

Ideas are the lifeblood of any business, and the brainstorming session has rightfully become a mainstay of the business world. Being able to bounce ideas off other employees and to build on one another's thoughts can unleash incredible creativity, making a team truly more than the sum of its parts.

[ See also: Don't call it a brainstorm: 10 tips for better innovation ]

Traditional brainstorming revolves around the whiteboard, with a facilitator writing down each idea as it emerges. Online whiteboards offer the same kind of free-form discussion and idea capture, usually coupled with chat or voice conferencing.

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