Outlook 2011 tips that owe a debt to Entourage

By Nathan Alderman, Macworld |  Software, Entourage, Microsoft Office

New addition for Outlook 2011, invitations that arrive via e-mail will also display your calendar for the date and time of the invitation alongside the body of the message. You can see at a glance whether the meeting to which you've been invited conflicts with the planning session you set up last week, or whether you're free to attend.

4. A built-in typing assistant

The same AutoCorrect feature that fixes your fumble-fingered typos in Word can save you time in Outlook. By editing AutoCorrect's database, you can specify short combinations of letters that will automatically expand into complete words. Go to Preferences -> AutoCorrect to add to the list of terms. (In Entourage 2008, this was under Tools -> AutoCorrect.) If you despair of having to type "Kyrgyzstan" 50 times in that all-important research summary, just set it to instantly expand from "kyr." This trick could save your sanity--and spare you from a potential case of carpal tunnel syndrome.

5. Your secret identity

Entourage 2008 let you swap between multiple identities (Entourage -> Switch Identity), allowing you to keep personal correspondence and work messages and notes separate. Outlook 2011 can do this too, but where Entourage let you switch identities within the program itself, the process in Outlook is a bit trickier. You'll have to open the Microsoft Database Utility, which hangs out in the /Applications/Microsoft Office 2011/Office folder. Better yet, zip right to it by holding down the Option key before you open Outlook. Once in the Database Utility, you can create, rename, delete, and switch between identities just like you did in Entourage.

Nathan Alderman is a writer, editor, and scrupulous reader of documentation in Alexandria, Va.


Originally published on Macworld |  Click here to read the original story.
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