November 10, 2010, 9:08 PM — It's official: I can no longer think of a single person I know (unless, of course, you count my two-year-old) who doesn't have more work on their to-do list than any human being can reasonably be expected to handle. If you're like everyone I know, chances are you could use a few new tools to help you manage your priorities, simplify your life, and accomplish more. This guide is for you.
Although there's no shortage of free utilities and services promising to make you a productivity powerhouse, in my experience few of them meet the increasingly high demands of real-world use. I've tested an astounding variety of task managers, list apps, calendars, project trackers, and note takers over the years. Here are 12 that truly earn their keep.
If you're into Inbox Zero, as I am, then you probably feel a deep, bone-crushing need to address and delete every single item in your inbox by the end of the day. So what to do with all those e-mail messages you get that don't require action until tomorrow, next Monday, or January 3? Answer: Nudgemail.
Register your e-mail address at Nudgemail.com, and you can then use your Forward button as a snooze button. Forward a message to email@example.com, and it will return tomorrow. Monday@nudgemail.com will restore it on Monday. Nov13@nudgemail.com will send it back to you on November 13. And with your inbox empty, you can finally go to sleep. (Get Nudgemail)
For scheduling a meeting with a ragtag band of independent contractors or taking a poll about where to go for lunch, Doodle is a quick, no-hassle service that gets the job done. You don't even have to waste time signing up for an account (although you can). Doodle appointments export as ICS files that you can add to most calendar apps, and you can quickly embed invitations and polls on any Website for easy access. (Get Doodle)
3. Remember the Milk