December 31, 2010, 10:01 AM — Anyone who uses Microsoft Office will agree on two things: It's a powerful collection of applications, and it needs improvements.
Here are six programs that bring Office a lot closer to what it should be. The first three work across multiple Office applications, improving the much-loved--and much-hated--ribbon-based interface. The other three are application-specific, giving Outlook, Word, and Excel additional capabilities that Microsoft either didn't think of or didn't bother with.
For links to these downloads all in one convenient place, see our "Six Downloads to Improve Microsoft Office" collection.
User Interface Improvements
Office Tab
If you've ever had multiple Excel worksheets open at a time, you know the frustrations of switching among them and keeping track of which is which. The same goes for Word documents and PowerPoint presentations.
Extendoffice.com's Office Tab adds tabbed document management to those three applications, making the chore much easier. As with the tabbed Web pages in your browser, you can easily switch between tabs, rearrange them, or right-click for a menu of options.
Extendoffice also sells separate tab programs for Word, Excel, and PowerPoint, but if you use any two of those applications, the full Office Tab program costs less.
Download Office Tab | Price: $25; 30-day free trial | Supports Office 2003, 2007, and 2010 (does not yet support PowerPoint 2010)
Search Commands
Do you know, off-hand, which ribbon you need to change Word's AutoCorrect options? Or which Excel ribbon you need for sorting a worksheet? There's always a feature that you just know is around somewhere, but Help is a far too slow and painful way to find it.
This freebie from Microsoft Office Labs won't eliminate your need to ask such questions, but it will probably provide answers. Simply go to the Search Command ribbon and enter a keyword to bring up a row of appropriate icons. One is bound to be the item you want.
Search Commands works in the 2007 versions of Word, Excel, and PowerPoint.
Download Search Commands | Price: Free | Supports Office 2007
Classic Menu for Office 2007
If you miss the old Microsoft Office user interface--the one with menus instead of ribbons--Classic Menu is a dream come true. Install it, and you're back to the Word, Excel, and PowerPoint you love.
And Addintools, the creator of this download, brings back the menu the right way: It augments the ribbon interface rather than replacing it. Classic Menu simply adds another ribbon--one with the old, familiar menus and, as a bonus, the old, familiar toolbars. It's there when you want it, but you can always click on another ribbon and use the more modern interface when the mood strikes you.
As the name implies, this program is for Office 2007. Addintools sells similar add-ons for the various Office 2010 packages.
Download Classic Menu for Office 2007 | Price: $30; 30-day free trial | Supports Office 2007
Specific Application Improvements
Lookeen
You have a lot of information stored in Outlook--your entire contact list, appointments, countless e-mail messages. And the only thing you have to search it with is...Outlook.
Unless you're willing to drop $40 for Lookeen, that is. Then you'll have all sorts of fast, indexed searches at your fingertips. For instance, you can select an e-mail message and click the Conversations icon to bring up all of the messages that Lookeen thinks are part of the same conversation, as well as possibly relevant appointments and contacts. Other searches will find elements added today or this week, or items that are "more like this."
It can even search outside of Outlook, making it a desktop search tool.
Download Lookeen | Price: $40; 14-day free trial | Supports Outlook 2003, 2007, and 2010
CrossEyes
Word documents aren't sausages--there's nothing gross about seeing how they're made.
