Microsoft Word nightmares--and how you can fix them

When Word treats your prose the way Freddy Krueger treats teenagers, one of these solutions might end the nightmare.

By Lincoln Spector, PC World |  Software, Microsoft Word

Two more ribbons will appear, in a section called "Table Tools." Click this section's Design tab. Pull down the Table Styles panel by clicking the tiny line and arrow icon in its lower-right corner, and select Clear.

If the table disappears entirely, click the Layout ribbon in the Table Tools section, then click View Guidelines over to the left. That way, you'll see the table, but it won't print.

If you don't want the two columns to be equally wide, drag the vertical line separating them to make each the right size.

Here's how to use the table: Pressing TAB the in left column will bring cursor to the right column. Pressing TAB in the right column will send the cursor to the next row down. If you're in the table's last row, it will create another one. Pressing ENTER will insert a new line in the current row.

So in that résumé I described above, you could type Experience in the table's first cell, press TAB, and type a description of your last job. Then press ENTER to put your previous job in another paragraph while remaining in the right column. When you're done entering jobs, press TAB again to start a new row for education.

4. The Default Font Will Not Die

You don't like Word's out-of-the-box default font--it may be 11-point Calibri--so you change it. The next time you start a new document, it's 11-point Calibri. So you change it again. The next time you...well, you get the idea.

The trick is knowing where to change the font once and for all. Make the change in the Normal template, and it will stick.

Start a new document using the Normal template. If you don't know what I'm talking about, don't worry about it. Unless you know enough to do otherwise intentionally, your new documents are already using the Normal template.

On the Home tab, in the Styles section, right-click the Normal box and select Modify. Change the font in this dialog box, then click New documents based on this template before clicking OK.

If you use other templates besides Normal, you may have to change the default font in those templates, as well.

5. You Need to Reformat These Paragraphs But Not Those

It's a long document, broken up with subheadings. Then orders come down from on high: The subheadings, and only the subheadings, need to be in a different font.

For instance, you created the entire document in 12-point Bookman Old Style. To make the subheadings stand out, they're also bold and underlined. Your boss says they must be in 14-point bolded Arial.

You could go through the entire document and change them manually, but that's a real pain. And if you're told to change them again, it's a double pain.


Originally published on PC World |  Click here to read the original story.
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