SharePoint 2010 cheat sheet

How to find your way around SharePoint 2010 and make the most of its features.

By Jonathan Hassell, Computerworld |  Unified Communications, Collaboration Software, insider

From there, you can enter the name of the event, the location, the duration and times, a description, a category (if you are using them), whether or not this event is a recurring or an all-day event and whether to create a meeting workspace for this event. (A "meeting workspace" is a mini-site within SharePoint.) Hit Save when you have completed the form.

Adding more information about events to your calendar.Click to view larger image.

After your calendar has been populated, you can experiment with the various views that are available specifically for calendars in SharePoint. On the calendar's SharePoint page, click the Calendar tab in the Calendar Tools ribbon group, and then in the Manage Views group, click the drop down list under Current View.

You will see a few options from which you can choose:

Calendar: This is the default and popular grid we are all accustomed to.

All Events: This is a tabular listing of all events listed on the calendar -- past, present and future.

After your calendar has been populated, you can experiment with the various views.

Upcoming Events: This is also a tabular list, but only of forthcoming events.

These different views are helpful if you need to edit a batch of events in bulk and don't want to click through the monthly views of the calendar to get to each event.

Integrating SharePoint content with Outlook 2010

If you're like many SharePoint-using organizations, your IT department has also deployed Microsoft Exchange and Outlook, so you are using a mail client that integrates very well with SharePoint. In particular, Outlook 2010 has a variety of features that help you combine information you already store in Outlook with information within SharePoint. Here are some examples.

Integrating SharePoint calendars into Outlook.Click to view larger image.

Putting SharePoint calendars into Outlook

If you have a team with deadlines, deliverable due dates and events you need to keep track of separately, a SharePoint calendar is a convenient way for all members to add, update and maintain a single record of dates. But sometimes it can be inconvenient to have to track multiple calendars, especially when your personal calendar lives within the Outlook client and the team calendars live on the SharePoint site.

You can bring down SharePoint 2010 calendar information into Outlook and either look at the contents of that calendar beside your own, or use Outlook's very nice overlay feature to see a single calendar at once with all of your pertinent information. Here is how:


Originally published on Computerworld |  Click here to read the original story.
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