How SharePoint and Outlook calendars look together when the import process is completed.Click to view larger image.
Of particular interest here is the fact that these calendars are now linked between Outlook and SharePoint. If another member of your team updates the Web version of the SharePoint calendar, those changes will migrate directly down to the Outlook display of that calendar.
If you adjust a date or otherwise make a change to the linked SharePoint calendar from within Outlook, that change will migrate back up to SharePoint automatically and likewise go back down into any other users' individual Outlook clients if they have chosen to link the calendar as well. It is all seamlessly synchronized.
Synchronizing task lists from SharePoint into Outlook
Your project team might also store lists of tasks within a SharePoint site. This is particularly interesting in a scenario where other users of SharePoint directly assign tasks to you within the user interface. If you do not have SharePoint alerts set up to notify you of new activities on your site, and you fail to check the website often enough to keep updated and fresh on new developments, then you might miss a deadline or not complete a task the right way.
You can use Outlook as a single place to collect information about all your SharePoint tasks.Click to view larger image.
By synchronizing tasks between SharePoint and Outlook, you can use Outlook as a single place to collect all of the information on whatever tasks you have on your plate.
The two-way synchronization for tasks works exactly the same way as it does for calendars -- changes in one place automatically make their way to other linked places with no muss and no fuss.
Sharing Outlook contact details with SharePoint
Your team might also store important contact details and information in a SharePoint site. You can synchronize this to Outlook in the same way as you can with calendars and task lists.
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